Minutes Thursday 15 May

Approved Resume Minutes of Committee Meeting

Thursday 15 May 7:30 pm at The Old Vicarage, Nether Stowey

Present: - Judith Greig, Bob Keene, Sue Davison, Bob de Barr, Tim Tribe, Rhu Griffiths, Dennis Harkness, Louise Parsons, Jacquie Bates, Jenny Haydon, Jill Goodwin.

1.Apologies for absence: Alison Jarah, Eric Coates

2.Minutes of the last Meeting (27 March) and Résumé: Both Approved

3.Matters arising from the last Minutes; Item 8.2 Programme-reference Challenge Cup – format was ‘Twinning Horseshoe Pitching’ 4pm on Playing Field (Stowey lost). Item ‘Notes’ appended to Minutes of 27 March, follow-up to items: 1a.-Resume Minutes-approved by email; 1b.- AGM Minutes still not sent out; 3–Grant-approved, new Bank Signatories-in place; 7d.-Treasure Trail cancelled, f.-No joint Theillay/Stowey meeting took place.

4.Organisation and strategy

5.Membership: 2 new family memberships – Adrian with Sally Bernard and John with Angela Garland and children. 2 or 3 more memberships in the pipeline. Calendar requested as hand-out for new members. Suggestion that Twinning be represented at School Summer Fair 21 June accepted.

6.Web

7.Events 2008

7.1.Car Boot Sale, date and place as yet unknown

7.2.7 June Members Barbeque – Clarified that this event is for Members and their guests; format and venue as last year. 6.30pm start, bring your own barbeque ingredients and drink, salads and puds provided. £5 and £2 children + raffle. Organisation in hand

7.3.12 July Picnic on the Mount – in hand

7.4.September Boules Match, date and place as yet unknown JGo

8.Theillay Visit 1-4 May 2008- Report back from Theillay is positive.

8.1.Hosting 2008 – 19 households hosted the 22 incoming Theillay family/friend groupings. Overall a success but more attention should have been paid to ensuring that guests met other (non-hosting) Twinning members (particularly at Civic Event Church Centre).

8.2.Programme 1-4 May 2008: A very full programme – more so than usual under the circumstances of the 10th Anniversary village May Fair and leaving little time to relax with guests socially. Twinning Street Stall – very good publicity for Twinning but should have had a handout available for local information seekers.

8.3.Budget and Grant: Treasurer and Bank Signatories to discuss separately with organiser of Friday Evening Civic Event and Chairman.

9.Media/Publicity

9.1.Diary entries QM and QOL

9.2.Shop Window – in view of lack of resources, to be cleared completely. However it was agreed that other sources of public notice be researched by any committee member willing to do so – library or notice board on the Cross for example.

9.3.Thank you cards – well designed by Bob Keene. 30 donated with a further 30 (credited to designer) to be charged for immediate delivery. First batch to be sent to 1-4 May hosts and helpers

10.Treasurer’s Report – Receipts and payments at 13/5/08 showing funds Grand Total £3638. cf. item 8.3 above

11.AOB: Brief discussion Car Boot Sale and Boules event, inconclusive. Young membership communications: www.bebo/youngtwinners networking space created by a young twinner following the 1-4 May hosting weekend, initiative to encourage communication in either French or English.

12. Date and venue of next meeting Thursday 12 June 2008, 7.30 Old Vicarage.